Google Calendar
Google Calendar has powerful tools that enable you to better manage your schedule and make it easier to connect with others.
Free/Busy Calendar Sharing Settings
All calendars at ³ÉÈËӰƬ University are set so that others can see if you are free or busy by default unless you had previously changed your default settings.
- Go to your settings by selecting the gear icon.
- Scroll to “Settings for my calendar” in the left menu and select your calendar.
- Within the access permissions section, check the box “Make available for ³ÉÈËӰƬ University.”
- In the dropdown menu, select “See only free/busy (hide details).
- To disable this setting, uncheck the box “Make available for ³ÉÈËӰƬ University.”
- Navigate to “Working Hours” (in the general section), and specify your working hours so meetings can only be scheduled with you while you are working.
- Add all guests to the meeting:Â Click the person icon next to the guest’s name to mark a guest as optional. If you don’t see the icon, hover over the guest’s name.
- Select the “find a time” or “see guest availability.” You’ll now be able to see when guests are free/busy, and schedule a meeting that’s convenient for everyone.
Appointment Slots
Ever thought about incorporating “office hours” so other people at ³ÉÈËӰƬ can book time with you? Google’s appointment slots allow you to designate specific times of day on your calendar to make yourself available for meetings.
- Clicking anywhere in your calendar view to create an event. When the event options appear, click “Appointment slots,” as shown below at the very top of the window.
- Set the date(s) and time(s) you’d like to open up for appointments, as well as how long each appointment should be by default next to “Slots with duration.”
- By selecting “More Options” you’ll be able to:
- Set up recurring appointment slots
- Share the link with those whom you’re willing to arrange appointments by selecting “This calendar’s appointment page.”
- Click the link for the appointments page that has been shared with you. You can find the link in an email, message, or calendar event that’s been shared with you.
- Select an available appointment slot and click Save.
- To cancel an appointment, open it in your calendar, and choose “no” under “Going?”
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