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What makes Shared Drives special?

• Every person and Google Group added to a Shared Drive gets instant access to that team’s documents.
• Shared Drives are designed to store the team’s work collectively, so if a document’s creator moves off of the team that document doesn’t go with them.
• Team members are prevented from accidentally removing or deleting files that others need.

Your entire team, as defined and maintained by the team leader, will be able to see the Shared Drive in their and browse, navigate and search through it. For most effective use, Shared Drive searches can be limited to that shared drive space only.

How to Request a Shared Drive

To request a Shared Drive for your department, please . If approved, the Help Desk will create the drive, and then send it back to the requester with the requester as the admin of the space to add more team members. Please do not attempt to set up your own team drive at this time.

File Management with Shared Drives

• Once your Shared Drive has been set up, . Remember that all files added will be visible to all team members, so make sure you are only putting files in a Shared Drive that are meant for everyone.
• Similar to your own Drive, all files in Shared Drives can be starred as important, moved or deleted completely. There are for the Shared Drive, for example, a user with comment access cannot remove a file.
• Any files placed in Shared Drives are . You can still share Shared Drive files with people in your organization who aren’t members of the Shared Drive and give them varying levels of rights (admin, read/write, read-only and comment), but the rights levels apply to the drive as a whole for that person.